This article will teach you how to add a new space to your building. New tenant spaces should only be added if the new space RSF is not currently included in the Total RSF on the building's stacking plan.
Note: See the Splitting a Tenant Space article if you will be separating one space into two spaces or the Combining Tenant Spaces article if you will be combining two or more spaces into a single space.
- From the Property & Facility menu, click Properties.
- From the Properties page, click the name of the property that you desire to add a space to.
- From the [Property Name] page, click the Spaces tab, and then click the Add Space button.
- Once the Add New Space window has opened, complete the form presented:
| Field | Explanation |
|---|---|
| Building | Select the building that you desire to add a space to. |
| Floor | Enter the floor that the space is located on. |
| Suite Name | Enter the name for the space (i.e. [Suite] 100, Women's Restroom, or Electrical Room). |
| RSF |
Enter the rentable square footage but do not include commas (i.e. 2100; not 2,100). Note: Enter zero (0)if the space is a common area or equipment space (See the articles Adding a Common Area and Adding an Equipment Area for reference). |
| Is Common Area | Select this checkbox if the space you are adding is a common area.* |
| Has Equipment | Select this checkbox if the space houses any equipment to be monitored by the Preventive Maintenance feature.* |
| Is Primary | If your tenant has multiple spaces in the building, select this if the space is the Primary Space (i.e. reception floor). |
| Lease | For tenant spaces, select the tenant lease for this space; if the space is vacant you may select VACANT. |
- Click the Save button.
- The new space has now been added to your building.
*Note: Marking a space as a common area or equipment space will remove it from the stacking plan as its purpose is to show tenant spaces only. If there is a piece of equipment located within a tenant space you will need to add an additional space to house it for Preventive Maintenance purposes (i.e. If a tenant space Suite 100 contains equipment, an additional space should be added called Suite 100 - Equipment Area, which will then be selected as the location of the equipment). In other words, equipment spaces must be exclusive from tenant spaces even if the equipment is located within a tenant space.