Activating a Vendor for VendorPay

Updated on April 17th, 2025

This article will teach a VendorPay Admin how to activate a vendor for VendorPay in the Accounting app.

There are several prerequisites needed in order to activate a vendor on VendorPay:

  1. Admin access (Accounting: VendorPay Admin)
  2. Knowledge of which accounting system is used by the vendor
  3. The payment remittance email address(es) of the vendor
  4. The check prefix number 

Once all of the prerequisites are attained, adhere to the following steps.

  1. Select Vendors from the Accounting app.
  2. From the Vendors page, select the applicable accounting system from the dropdown in the top right-hand corner.
  3. Navigate to the Approved tab.
  4. From the Approved tab, select the vendor needing activation from the approved vendors list.
  5. From the Vendor Profile, click the Accounting Profiles tab and click on the Vendor Code (blue text).
  6. Once the Update Accounting Profile window is open, complete the window presented:
Field Explanation
Accounting System Will auto-populate with the previously selected accounting system
Vendor Code Will auto-populate with the Vendor Code of the vendor
Enable VendorPay Click this checkbox to enable VendorPay
Check Number Prefix Enter the appropriate check number prefix in this field
Default Remittance Email Enter the payment remittance email address for the vendor
  1. Click the Save button
  2. The vendor has now been activated for VendorPay!