Creating a New Payable Invoice Workflow

Updated on April 17th, 2025

This article will teach those in the Accounting: Administrator role how to create a new Payable Invoice Workflow.

  1. From the Accounting menu, click Settings.
  2. From the Accounting Settings page, navigate to the Accounts Payable section and click Workflow Editor.
  3. From the Account Settings: Workflows page, click the New Workflow button.
  4. Once the Add New Workflow window has opened, complete the form presented:
Field Explanation
Title of new workflow ... Enter the title for the Workflow.
  1. Click the Save button.
  2. From the Account Settings: Workflows page, click the Title of the newly created Workflow.
  3. From the Account Settings: Workflows [Workflow Title] page, click the Actions button and select Add Step to create additional steps to your Workflow.
    • Note: The steps must be added in approval order.
  4. Once the Add New Step window has opened, complete the form presented:
Field Explanation
Title Enter the title for the Workflow step.
Description Enter a brief description for the Workflow step.
Role Select the appropriate role required for the Workflow step.
Scope Enter the maximum dollar value of the Payable Invoice that the role can approve.
  1. Click the Save button.
  2. Repeat steps 7-10 until you have added all desired approval steps to your new Workflow.
  3. Your new Workflow is now defined and will be visible in the list of available Workflows.